KP EVENTS TERMS AND CONDITIONS
Rules of the Race
Race events are organised and administered by KP Events whose registered office is at Tudor Row Lichfield (“we” or “us” which expression includes our employees, event officials, authorised agents, sub-contractors or volunteers).
Travelling to an event
By signing up to take part in our events you accept complete responsibility for any injury or accident which may occur while you are travelling to or from the event, during the event, or while on the premises of the event save to the extent any injury or accident which is caused by our negligence.
Personal health and fitness
You understand that participating in our events is potentially hazardous and you should not enter and participate unless you are medically able and properly trained.
We recommend that you consult your doctor prior to undertaking training for any distance race event your are new to. It is your responsibility to make sure you are medically fit and capable of running any of our race events.
We reserve the right in our absolute discretion to stop any runner from taking part if we deem him or her unfit to run, including mid-race removal from the course where necessary.
Medical treatment while attending the race event
By entering our event, you are confirming that should you require any medical treatments during your attendance at the event, whether before, during or after the actual run, they may be administered by the event’s official medically qualified personnel.
You must not under any circumstances give your race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.
If you wish to transfer your race number to another runner, please contact Paul at firstname.lastname@example.org or by phone on 07947698147
Animals will not be permitted on the race event course. We are unable to allow guide dogs on the course but can offer a free place to guide runners.
Racing wheelchairs, bikes, stilts, roller skates, skate boards, buggies, etc
Participants are not permitted to use any of the above or similar in any of our events and those attempting to do so will be prohibited from starting and may be forcibly removed from the course mid-race where necessary. Likewise, anyone attempting to start or join the race in any outfit that we, in our absolute discretion, deem unsuitable and/or dangerous to other competitors or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event.
We regret that self propelled racing wheelchairs will not be allowed due to health and safety reasons. If you have a standard wheel chair and wish to enter an event this will be allowed, at the discretion of the race organisers and provided another participant is pushing the chair throughout the race.
Cancellation of the event
We reserve the right, in our absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such cases we will endeavour to inform participants as quickly as is possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather conditions or as a result of instructions from the emergency services) we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. Where the event has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control, our entire liability in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event.
Only those who finish any of our events will be entitled to a Finisher’s Medal and / or other Finisher’s giveaways including goodie bag. Please do not ask for more than one as marshals have been instructed to only issue one per person and of course your receiving more than one, may deny another Finisher from receiving one or more of these items.
Use of Images
By taking part in the event you grant full and irrevocable permission to us, as organisers and any third parties authorised by us to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.
Collection and use of information
Your personal information will only be used by us and any appointed third parties for purposes in connection with the event and any subsequent events that we may organise or administer. By entering the event you grant full and irrevocable permission for us to pass any medical details you have given us to the medical teams operating on the day of the event.
Please complete any relevant medical details on the back of your race number if required if you have any medical condition or are taking any medication(s). Under no circumstances are you allowed to sell or give your race number to someone else and any attempt to do so will result in your entry being cancelled.
Music while running
For health and safety reasons you must not participate in the event whilst listening to any personal music playing device. This is particularly important in order to allow our emergency services and their vehicles to operate safely on the day which they may not be able to do if you are unable to hear what is happening around you throughout the race. Consequently iPods, MP3 Players or similar electronic music players must not be worn. We know this may be unenforceable on race day but would point out that you will be held strictly and solely liable if found to be responsible for harm to yourself or any third party or parties or damage to any property whether yours or that of a third party, as a result of your wearing any personal music playing device in contradiction of this race rule.
We reserve the right, in our absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other competitors. This includes the wearing of any clothing or visual messages that may cause offence. Failure to comply with any instruction from race officials and marshals will result in ejection from the race and may also result in you being reported to the police.
Change of postal address, email address or telephone number(s)
If your postal address, email address or telephone number details change, then you must inform us as soon as possible by emailing email@example.com. If this is not done, we cannot guarantee that you will receive all race communications.
Participants accept that distance running is only for persons with a high degree of physical fitness and who have undertaken a lengthy and appropriate training regime. It is your responsibility to seek appropriate medical advice prior to participation. Participation in the event is entirely at your own risk and by entering the event participants acknowledge that we shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that it is caused by our negligence.